REMOTE OFFICES & WORK FROM HOME BUSINESSES

Steve had to quickly move his company online, and implement a remote office setup on the fly. But, data security remains a concern for him and his team. 

REMOTE OFFICES AND WORK FROM HOME

Steve had to quickly move his company online, and implement a remote office setup on the fly. But, data security remains a concern for him and his team

The world of working online took a different turn during 2020. As more and more companies initiated work from home policies, or started up remote offices, the issue of data security has come to the fore.

All the big name companies in the world have proudly announced their remote working solutions, and the smaller businesses have been re-engineered to enable remote working. But if your staff are working from home, and your team’s gone remote, how do you ensure absolute compliance with data security and cyber security measures?

That’s where ProPrivacy can help. Keeping your business – Big, Small, or StartUp – on the right side of regulation, no matter where you work from.

Remote offices and work from home setups are a mission critical movement for every business across the globe. While it may seem on trend to move your office to your home, there are significant factors at play. Who will ensure your team’s data stays secure? What kind of de-centralised support does your team need? What about cyber security? Without a centralised IT Support team on hand at home, what happens when a team member needs access to confidential user information? 

Unlocking the potential for remote offices has been essential for 2020. But, beyond the global remote working revolution, data security, data privacy, and cyber security remain ever-important, no matter where you’re working from.

Every business needs data to operate. And, when you’re just starting out, your business needs the right kind of support to ensure it stays legally compliant, no matter where your team is working from. 

Even when you’re working from home, or operating through remote offices, your business doesn’t operate in a vacuum. Staying legally compliant, and ensuring every remote worker, remote office, and home worker stays secure, and their data safe, is an operational priority. You know that relying on expertise frees you up to focus on your business. We’re the experts your business needs.

Remote Office Support – As Needed or Longer Term

Remote office setups and work from home programmes offer businesses like yours excellent flexibility. Modern organisational requirements entail so much more than a simple cubicle and staff card. Whether your business had to shift to accommodate new requirements, or you’re well into your journey of flexible work schedules, ProPrivacy can help. 

By ensuring compliance, implementing effective data protection and cyber security programmes, and by training your team, ProPrivacy helps your business stay on the right side of regulation, no matter where the work happens for your business. 

No matter the scope of your support requirements, the ProPrivacy team is here to support your organisation’s remote work setup. We work alongside you to determine the scope of your needs, whether it be an incident at hand or data related project, in the context of your organisational processes, thereafter compiling a roadmap highlighting prioritised actions. The ProPrivacy team then actions agreed upon items to implement that fix any further concerns, no matter where they crop up across the planet. 

Services for Remote Office and Work from Home

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Working with your data compliance team or department, ProPrivacy helps to collaboratively implement various parts of your business' data compliance programme. From design, development, to implementation and beyond, ProPrivacy helps your business stay on the right side of regulation, using excellent technologies and sound expertise.

Through a consultative in-person or virtual workshop, the ProPrivacy team undertakes a comprehensive, strategic analysis of your organisation's data compliance requirements. Analysing your current systems, policies, and procedures, and then identifying gaps, ProPrivacy works with you to ensure data compliance and data protection become a business imperative for all.

ProPrivacy provides your organisation with up to 5 hours of data protection, privacy, and cyber security support and review per month via email including documentation review services.  This support includes a monthly check-in call that is not deducted from your 5 hours. This 6 to 12 month contract is billed quarterly in advance.  If you have not previously availed of our services, we require an information gathering workshop as an on-boarding exercise.

Generated and developed through virtual or in-person workshop-based interviews and conducting questionnaires with key members of your team, ProPrivacy offers you a comprehensive Data Mapping and Asset Register. Through this process, ProPrivacy identifies and determines your organisation's data processing activities, data stores, and data flows. The finalised report is provided to you and your team as a branded manual or report, made available for you as a PDF download.

Your organisation's Data Processing Agreements are a fundamental component for your operations. We generate and help you maintain Data Processing Agreements that are relevant to your business, up to date, and fair for all parties. Each Data Processing Agreement pays particular attention to accountability, indemnity, and audit arrangements. Each Data Processing Agreement generation process includes two drafts and a finalised agreement.

ProPrivacy conduct in-person or virtual workshops and interviews with your team, to audit your organisation's data protection practices, policies, and procedures. Using Serity to provide insights and auditing capabilities, the ProPrivacy team creates and generates a Data Protection Audit Report, with Gap Analysis.

Data Protection By Design is a tailor-made solution for your organisation. Initiating as one or two half-day virtual or in-person workshop with your team, the ProPrivacy team then checks in with your team on a regular basis, for a period of up to 3 months. Our check-ins can include further virtual or in-person workshops or online calls. Working directly with you and your team, ProPrivacy helps you to create and implement controls and data compliance procedures that ensure your organisation stays on the right side of regulation.

Data Protection Impact Assessments are an important, and often mandatory, component of your organisation's data compliance requirements. The ProPrivacy Data Protection Impact Assessments are geared around your business type, sector, requirements, and outputs, and more. From basic to in-depth, the ProPrivacy Data Protection Impact Assessments offer you complete peace of mind, and a comprehensive framework from which to build your next data protection project. Stakeholder engagement and Supervisory Authority engagement is provided where necessary.

The Data Protection Policy Pack from ProPrivacy offers your organisation a complete data privacy solution, with consultation built in as part of the service. Through a virtual or in-person workshop, ProPrivacy works with your team to generate, develop, and implement a set of editable documentation that outlines your organisation's data protection policies and procedures. Various options are made available to your organisation, in terms of your budget and requirements.

Content may be king, but expert content helps your organisation win new leads and extend its influence. Working with your team to develop a targeted, relevant content plan, the ProPrivacy team generates technically robust, contextually relevant blog content for your organisation's purposes. These blog posts are created in accordance with keyword requirements, organisational objectives, and similar goals. Content packs are available in sets of 6 or 12 posts.

Emergencies are always unexpected, and you need incident and data breach support that's a quick call or text away. ProPrivacy provides consultation, auditing, reporting, and other incident or data breach support services, on a per-day basis. The costs associated with this service vary in accordance with your organisational needs and emergency circumstances.

Using either one or both the NIST frameworks (cyber and privacy), ProPrivacy conducts a high-level audit of your organisation. ProPrivacy is equipped to conduct NIST Audits for your entire organisation, or per department/division. Through virtual or in-person workshops, ProPrivacy conducts an information and resource gathering exercise. Thereafter, the ProPrivacy team completes the NIST Audit Assessment, and provides your organisation with an opportunity to discuss and review the outcomes. Working with your team, ProPrivacy then prepares the final NIST Audit report for submission to your management structures.

Ensuring your organisation manages and updates its Records of Processing Activities (RoPA) is important, to prevent potential penalties and other negative outcomes for your business. Your Records of Processing Activities (RoPA) are the data protection guide book for your organisation. ProPrivacy works with your team to create and report on your Records of Processing Activities (RoPA), and provides you with a branded PDF manual for your organisation. SMEs may believe they are exempt from creating and maintaining Records of Processing Activities, but the exemptions listed in Article 30 of the GDPR are a very small spectrum indeed.

Through a virtual or in-person workshop with selected members of your team, ProPrivacy conducts and develops a Security Assessment for Technical And Organisational Measures (TOMs). Providing you with editable documentation to develop and implement, ProPrivacy works with the members of your team who have in-depth knowledge of the data processing activities, data subjects involved, technical, and security divisions of your business. The consultation process includes workshop-based interviews with key team members, to determine security measures instituted in the organisation over data processing activities. These would include organisational and technical measures.

Through a virtual or in-person workshop with your team, following guidance from SANS, ProPrivacy generates and develops your business' Security Policy Pack.

ProPrivacy offers you tailor-made training workshops that focus on data protection, privacy, and cyber security compliance. The ProPrivacy team is equipped to create, develop, and host in-person or virtual workshops, catering to your organisation's needs and specific outcomes. Training workshops range in content matter, from introductory, basic content, to more in-depth and comprehensive training workshops.

Through in-person or virtual workshop-based interviews with key members of your team, ProPrivacy develops and generates Vendor Assessment Questionnaires. As a further service, Vendor Assessments can be managed and reviewed where ProPrivacy provides your organisation with a comprehensive report including gap analysis presented to your compliance team.

Through an in-person or virtual set of workshop-based interviews, ProPrivacy helps your organisation develop and generate Vendor Agreements that are legally compliant. By assessing your organisation's current pool of vendors, vendor contracts, and vendor agreements, ProPrivacy provides in-depth analysis of their designation in terms of controllers, processors, third parties, data transfers, and more. ProPrivacy provides your organisaiton with a fully branded report, in PDF format, that can be used as proof of compliance, or for auditing purposes.

Your data compliance starts with your cookies. Through ProPrivacy, you can be assured your cookies are compliant with all required legislation and regulations, including the GDPR and ePrivacy Directive. Your organisation regularly relies on analytics and user tracking to support decision-making processes. ProPrivacy helps you ensure your consent management, user tracking, and website tools are fully compliant with the necessary regulations and legislation. This includes a cookie audit, working with your marketing team to ensure compliance, and ensuring your cookies not only are compliant, but remain so in the future too. Installation of a cookie management solution also forms part of this important service, where subscription fees to such are not included.

Your Website Policy Pack is a cornerstone of your organisation's data protection compliance programme for your online presence. Through a virtual or in-person workshop with the ProPrivacy team, your Website Policy Pack is generated, developed, and implemented. During our workshop with you and your team, we sift through the inner functions of your website, marketing strategies, and sales tools. Thereafter, ProPrivacy provides you with editable documentation that outlines your Website Policies and Data Protection Policies.

Does your website meet privacy and data protection regulatory compliance requirements? If you’re not sure, use this tool. Our Website Evidence Collector runs a report to check the code and cookies you have on your website. We have developed an easy to run format of the Website Evidence Collector tool, as created and endorsed by the European Data Protection Board. Once you have purchased this product which adds credits to run, all you need to do is pop your website URL into the tool on this page and it will generate a report with the information you need to determine the privacy and data protection status of your website.

Does your website meet privacy and data protection regulatory compliance requirements? If you’re not sure, use this tool. Our Website Evidence Collector runs a report to check the code and cookies you have on your website. We have developed an easy to run format of the Website Evidence Collector tool, as created and endorsed by the European Data Protection Board. Once you have purchased this product which adds credits to run, all you need to do is pop your website URL into the tool on this page and it will generate a report with the information you need to determine the privacy and data protection status of your website.

Does your website meet privacy and data protection regulatory compliance requirements? If you’re not sure, use this tool. Our Website Evidence Collector runs a report to check the code and cookies you have on your website. We have developed an easy to run format of the Website Evidence Collector tool, as created and endorsed by the European Data Protection Board. Once you have purchased this product which adds credits to run, all you need to do is pop your website URL into the tool on this page and it will generate a report with the information you need to determine the privacy and data protection status of your website.

Developing your website terms and conditions is an important part of your organisation's data protection policies and procedures. ProPrivacy makes it simple, by developing and generating website terms and conditions that are relevant to your organisation and user needs. Using virtual or in-person workshops, ProPrivacy builds and develops your website terms and conditions. ProPrivacy is equipped to develop and generate several types of website terms and conditions, including catering for e-commerce and more.

We’d love to provide you with service!  Start your client journey by simply selecting the solution you’d prefer for quote.  The quote facility allows you to self-manage the Request for Quote in the Client menu above.  Don’t forget to send the quote request through!  If you’d like to discuss the quote rather than receive a return email, book a call with us.  We’ll chat through your needs, eliminate the headaches, and send you a project proposal that responds to your requirements. Once you’re ready to go, we’ll roll out your selected data compliance solution, backed by appropriate, effective technologies and support services. Bonus: we keep you updated with regular progress reports, so you don’t need to worry about this organisational process anymore. We run our projects on MS365 using SharePoint, Teams, Planner, and Projects, utilising Serity and Bizoneo™ where necessary.